Suppliers

Benefits of E-Invoicing

• Reduces Errors and Mismatched Invoice
• Expedited Processing
• Real-Time Status (Coupa)

What e-Invoicing Options Are Available?

BD has partnered with Coupa to help enable our digital journey offering several options for submitting your invoice information (e.g. submitting via a portal or direct integration with your company’s ERP). See the table below for more details.

BD BuySmart (Coupa) e-Invoice enablement guidelines

BD Invoicing Requirements and Payment for EMEA

For BD to be able to pay your company on-time:

1. Your Invoices and credit notes must meet all relevant country or market, legal, tax and BD requirements. For the general BD requirements in EMEA please review Invoicing Guidelines for Suppliers
2. If your invoices or credit notes do not meet all legal, tax, and BD requirements, BD will return these invoices or credit notes to you. This includes indicating BD entity name, address, and tax ID in full as prescribed in the checklist. BD will explain the reason why your invoice or credit note has been returned for further clarifications. For further support, we can be reached through BD.com/Services.
3. BD invokes the right to have payment terms begin only when BD receives a compliant invoice or credit note where legally applicable.
4. Though Paper and PDF invoicing currently remain available in some other geographies, we strongly request your support to leverage electronic invoicing wherever legally allowed.

BD EMEA issues most payments weekly following the maturation of payment terms.

To check invoice status visit bd.com/services and select “Invoice Payment Status”.

Instructions and Screen Tips are provided for each request type.

*Please Note: Registration is free of charge.

Invoicing Guidelines for Suppliers to BD Locations in the EMEA region

For queries regarding guidelines for other BD locations, please refer to your purchase order

BD pays suppliers for authorised purchases in accordance with agreed terms and conditions, based on properly constituted invoices. BD invokes the right to have payment terms begin only when BD receives a compliant invoice or credit note where legally applicable. We execute payment runs weekly. Invoices are paid in the next payment run following the maturation of terms.

The following are requirements to ensure accurate and timely payment processing. These guidelines do not supersede terms and conditions included in contracts and/or purchase orders:

1. A purchase is considered authorized by the issuance of an approved purchase order (PO), which must be referenced on the invoice, please note BD reserves the right to reject/dispute invoices .*
2. The preferred method for submission of invoices is electronic, and in some cases non-editable electronic format.
3. DO NOT submit statements, acknowledgements, confirmations, or correspondence as they will be discarded.
4. Italian vendors submit their invoices via SDI (Sistema di Interscambio) using the unique recipient id (Codice unico destinario). Foreign vendors submitting invoices to BD Italy should continue to follow below invoicing channels. Their invoices will be submitted to SdI by BD Italy.
5. Turkish vendors submit their invoices via e-invoice portal.
6. Invoices referencing purchase orders beginning with “E01” should be submitted by email to SCANNING_SWITZERLAND@bd.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
7. Invoices referencing purchase orders beginning with “45”, “64” or “65” should be submitted by email to ESSC_E-INVOICING@bd.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
8. Invoices referencing purchase orders beginning with “69” should be submitted via the Coupa Supplier Portal (CSP)** or by email to invoices+emea@bd.coupahost.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
9. Non-PO invoices must include BD contact name and if available BD cost centre. Such invoice should be submitted by email to invoices+emea@bd.coupahost.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
   Exception: Transportation Suppliers who submit invoices to Becton Dickinson Distribution Centre NV or BD Switzerland SARL should contact Freight AP Team available under AP_TRANSPORT@bd.com to receive instruction regarding the appropriate invoice submission channel.
10. Invoices issued to below BD entities should be submitted by email to:
    BD Israel LTD - gmb-il@bd.com
    BD Hungary - FinanceTTB@bd.com
11. The invoice must not include any personally identifiable information that is confidential or sensitive in nature and should not be altered.

Quick tips to ensure faster processing

• Each invoice must reference only one valid BD PO number.
• Include the supplier’s complete address, the address to which the goods were shipped (ship to address) and the complete BD name referenced on the PO.
• Each invoice must have a unique “invoice” number
• Line item numbers should be identical to the PO line item numbers
• The invoice currency must be the same as the currency on the PO
• The unit of measure on the invoice must be the same as the unit of measure on the purchase order
• Any sales tax charged must be consistent with the details on the PO (if applicable)
• Any items on the invoice not included in the PO will delay processing of the invoice (except for freight charges)

Contact information

If you have any questions about these requirements or invoice payments or if you wish to make changes in your account details, please logon to: bd.com/services or contact the Shared Service Centre, Monday – Friday 8am to 5pm CET at:

Any questions concerning purchase orders or deliveries, please contact the buyer identified on the PO.