Invoicing Guidelines for Suppliers
Invoicing Guidelines for Suppliers to BD Locations in the United States, Canada, and Puerto Rico

For queries regarding guidelines for other BD locations, please refer to your purchase order

Overview

BD pays suppliers for authorized purchases in accordance with agreed terms and conditions, based on properly constituted invoices. Payment terms will be calculated from the later of the date a correct invoice is received via an approved submission method or receipt of conforming goods/services. We execute two main monthly payment runs in arrears. Invoices are paid in the next payment run following the maturation of terms.

The following are BD’s requirements to ensure accurate and timely payment processing. These guidelines do not supersede terms and conditions included in contracts and/or purchase orders:

  1. A purchase is considered authorized by the issuance of an approved purchase order (PO), which must be referenced on the invoice, please note BD reserves the right to reject/dispute invoices.*
  2. The preferred method for submission of invoices is electronic, and in some cases non-editable electronic format.
  3. DO NOT submit statements, acknowledgements, confirmations, or correspondence as they will be discarded
  4. Invoices referencing purchase orders beginning with “64”, “65”, or “75”may be submitted by email to bdusinvoices@prod.sourcehov.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 8 mb (megabytes).
  5. Invoices referencing purchase orders beginning with “42,43,47,55” may be submitted by email to GMB-CFN-AP-POInvoices@bd.com.
  6. Invoices referencing purchase orders beginning with “69” should be submitted via the Coupa Supplier Portal (CSP)** or by email to invoices+NA@bd.coupahost.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 8 mb (megabytes). (This method of submission is no longer preferred as of January 4, 2021.
  7. Invoices referencing Bard and purchase orders beginning with 7 or 8 may be submitted to BardInvoices-NA@bd.com.
  8. The invoice must not include any personally identifiable information that is confidential or sensitive in nature, and should not be altered… etc.

Quick Tips to Ensure Faster Processing

  • Each invoice must reference only one valid BD PO number.
  • Include the supplier’s complete address, the address to which the goods were shipped (ship to address) and BD’s complete name referenced on the PO.
  • Each invoice must have a unique “invoice” number
  • Line item numbers should be identical to the PO line item numbers
  • The invoice currency must be the same as the currency on the PO
  • The unit of measure on the invoice must be the same as the unit of measure on the purchase order
  • Any sales tax charged must be consistent with the details on the PO (if applicable) (BD Direct Pay?)
  • Any items on the invoice not included in the PO will delay processing of the invoice (except for freight charges)

Contact Information

If you have any questions about these requirements or invoice payments or if you wish to make changes in your account details, please contact the Requisition to Pay Customer Service Team, Monday – Friday 7am to 6pm CST at:

Phone: 855-4BD-Help (855-423-4357) or logon to: bd.com/services

If you have any questions about Bard requirements or invoice payments or if you wish to make changes in your account details, please contact the Shared Service Center, Monday – Friday 7am to 4pm CST at:

Phone: 888-201-3991 or email BardInquiries-NA@bd.com

Any questions concerning purchase orders or deliveries, please contact the buyer identified on the PO.

Reference

*Invoices may be accepted without a purchase order in very limited circumstances. If you supply utility, telecom services, freight services, or legal services, or for other reasons feel a purchase order is not required, please consult with your purchasing professional BEFORE supplying services

**To receive an invitation to register with BD on the Coupa Supplier Portal please contact the Requisition to Pay Customer Service Team at bd.com/services

*** To enroll in ACH for Bard please contact the Shared Service Center Accounts Payable department at GMB-LASSC-EPAYABLES@bd.com.

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